A basic document imaging system is made of five components:

Scanning: Great scanning and Optical Character Recognition (OCR) technology advancements make paper document conversion into a Group-IV TIFF file cheaper, easier and faster.

Storage: The records storage system provides reliable long-term record retention. A good records storage system will accommodate changing documents, growing volumes and advancing imaging technology.

Indexing: The index system creates an organized document filing systems and makes future retrieval simple and efficient. A good indexing system will raise the effectiveness of existing procedures and document filing systems.

Retrieval: The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system is intuitive and makes finding the right documents fast and easy.